Finance Assistant
Summary/Objective
To perform and maintain financial duties such as payroll, PTO, accounts payable, accounts receivable, bank reconciliations, chart of accounts and codes, assist in end of year audit and 1099 reporting. Provide training and guidance to coworkers on finance programs. Provide monthly statements and handle customer questions about accounts and collections. Assist with departmental analytics including budget to actual comparisons.
Essential Functions
- Payroll - make updates to payroll such as insurance, compensation, new or terminating employees, retirement plans changes. Review 3rd party payroll processing for accuracy and give ok to process payments.
- PTO tracking - Manage and maintain the PTO tracking process, communicate PTO information to employees in a timely and accurate manner
- Accounts receivable - Determine and apply codes to each receivable, send out statements, process refunds, contact customers, and research and resolve payment discrepancies
- Accounts payable - Process and code invoices, enforce signature rules and approvals, void and reissue checks, post accounts payable.
- Bank and Investment Accounts Reconciliation - Determine when to begin the reconciliation process, complete deposits, reconcile credit card bills.
- Chart of Accounts - open a new calendar, create a chart of accounts, enter workshop codes and close out old codes.
- Workshop Codes Tracking and Monitoring - When to recycle workshop codes, enter and monitor workshop codes for accuracy
- W-9, 1099 tracking and end of year processing - Send W-9 to customers and track, send 1099's at the end of the year and deliver the information to the IRS
- Maintain up to date knowledge of software applications used by the agency and support the department with efficient and effective use of technology (SMARTFinance experience preferred)
- Collaborate with administrative staff in supporting other functions of the agency, including backup support for the receptionist desk
- Other duties as assigned
Competencies
- Analytical Skills
- Ethical Conduct
- Thoroughness
- Financial Management
- Time Management
- Organization Skills
- Technical Capacity
- Personal Effectiveness/Credibility
- Collaboration skills
- Communication Proficiency
- Confidentiality
Education & Experience
Associate’s degree or equivalent with two years of related experience.
Benefits
Competitive wage; salaried position; 3 weeks vacation per year, 12 paid holidays plus sick days; employer paid single health insurance plan; employer paid dental and life insurance; positive work environment and more.
Environment & Physical Demands
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is largely a sedentary role; however, some filing and event set-up/tear-down is required. This would require the ability to move and lift 30 lbs., open filing cabinets and bend, stand for extended periods of time and carry items a short distance as necessary.
Position Type/Expected Hours of Work
This is a full time position and hours of work and days are generally Monday through Friday, 8:00 a.m. to 4:30 p.m.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Apply
Send resume and cover letter to Bethany Drake - bdrake@resourcecoop-mn.gov. Applications will be accepted until the position is filled.